Dave Smith
Executive Director, NASA TophatNTH NASA Tophat has really enjoyed our experience working with Sports Travel HQ for our hotel booking needs. They have provided superior service and were able to lock down hotel rooms for NTH at rates we could not find anywhere. Sports Travel HQ was also vital in changing our hotels within hours after weather altered our schedule during a trip to Florida.
Niki Titus
Executive Administrator, Real ColoradoIt’s been great working with Sports Travel HQ! Before using Sports Travel HQ I personally made 10 phone calls to sales managers at hotels and could not find availability. I then sent the request for proposals through Sports Travel HQ and had 5 offers within a couple hours. Saved me a ton of time and work. Thanks Sports Travel HQ!
Joe Lemieux
Travel Coordinator, United Soccer AllianceUnited Soccer Alliance was faced with an unprecedented amount of travel and logistics. After finding Sports Travel HQ, the stress required to locate enough hotel rooms for 70+ players and coaches disappeared. They reduced tens of hours of research and negotiating time to less than an hour. Exceptional service and tremendous value.
Customer
Testimonials
Don’t just take it from us, let our customers do the talking!
How it Works
Using Sports Travel HQ Full Functionality to Complete The Booking
Create a Request for Proposals
Enter your trip details: venue location, check-in and check-out dates, requested room amounts, types and budget. Hit submit to send a request for proposals to Hilton and Marriott hotels in your desired area.
Receive Proposals
Receive the best deals from hotels in as little as 24 - 48 hours.
Compare & Choose A Hotel
Compare proposals, select the winning hotel.
Contract Signing
Instantly get access to view, e-sign and submit the contract.
Rooming List
Easily send over the rooming list to the hotel via our rooming list tool.
Receive Confirmation Numbers
Receive the booking confirmation numbers from the hotel.
Final Billing Receipt
After checkout, the hotel manager will send a copy of the final billing receipt via email.
That’s all the effort required to book the hotel for your team.
Using Sports Travel HQ Partial Functionality to Receive Proposals via Email
Create a Request for Proposals
Enter your trip details: venue location, check-in and check-out dates, requested room amounts, types and budget. Hit submit to send a request for proposals to Hilton and Marriott hotels in your desired area.
Receive Proposals
Receive the best deals from hotels in as little as 24 - 48 hours. Please note, some proposals maybe sent directly to your email inbox. Compare proposals and choose the one you like best.
Notify the hotel
Using your email account, reply to the hotel with the winning bid to let them know you have accepted their proposal.
Contract Signing
The hotel sales manager will send over the contract for you to review, sign and return via email. After the client signs and returns the contract, the hotel manager will counter-sign and return the contract via email.
Rooming List
If you are paying using a single credit card per team, the client must email the rooming list directly to the hotel sales manager immediately after receiving the counter-signed contract. Please note: Youth Sports Organizations that require each hotel room to be paid for seperately by the parents do not need to send a rooming list after the hotel contract has been signed. Youth Organizations who pay individually will recieve the hotel booking link via email to share with the parents to book individually.
Confirmation Numbers
The hotel manager will send confirmation numbers via email.
Final Billing Receipt
After checkout, the hotel manager will send a copy of the final billing receipt via email.
That’s all the effort required to book the hotel for your team.
Compare Sports Travel HQ
Sports Travel HQ built a group blocking web app that takes reduces the time and effort required to book a hotel by 90%.
Old Search & Booking Methods
Booking With Sports Travel HQ Full Functionality
Venue Location & Hotel Search
Old Search & Booking Methods
Search for the event location, search for nearby hotels, read reviews, verify that the area is safe, family friendly and has nice restaurants
Booking With Sports Travel HQ
Create a Request for Proposal. Enter the venue address, check-in/check-out dates, hotel service type, room types, budget and submit. We do the research.
Making Contact With The Sales Manager
Old Search & Booking Methods
Call the hotel, wait to connect with the sales manager. Repeat this process a few more times.
Booking With Sports Travel HQ
We contact all the Hilton and Marriott properties in the desired radius. You'll receive responses in 24 - 48 hours.
Compare Hotels & Select
Old Search & Booking Methods
Wait for proposals to be sent, go back and forth between proposals to compare. Choose a hotel, ask for contract.
Booking With Sports Travel HQ
Use our side by side comparison tool, then select the preferred hotel.
Contract Signing & Rooming List
Old Search & Booking Methods
Wait for the hotel to send over the hotel contract, sign it, send it back and wait for the final copy. Email room list.
Booking With Sports Travel HQ
Instantly get access to view, e-sign and submit the contract. Immediately, after both parties sign the contract you can submit the rooming list and receive the confirmation numbers.