Customer
Testimonials

Don’t just take it from us, let our customers do the talking!

How it Works

 

 

Using Sports Travel HQ Full Functionality to Complete The Booking

 

1
Create a Request for Proposals

Enter your trip details: venue location, check-in and check-out dates, requested room amounts, types and budget. Hit submit to send a request for proposals to Hilton and Marriott hotels in your desired area.

2
Receive Proposals

Receive the best deals from hotels in as little as 24 - 48 hours.

3
Compare & Choose A Hotel

Compare proposals, select the winning hotel.

4
Contract Signing

Instantly get access to view, e-sign and submit the contract.

5
Rooming List

Easily send over the rooming list to the hotel via our rooming list tool.

6
Receive Confirmation Numbers

Receive the booking confirmation numbers from the hotel.

7
Final Billing Receipt

After checkout, the hotel manager will send a copy of the final billing receipt via email.

 

That’s all the effort required to book the hotel for your team.

Sign Up Today, It’s Free!

 

 

Using Sports Travel HQ Partial Functionality to Receive Proposals via Email

 

1
Create a Request for Proposals

Enter your trip details: venue location, check-in and check-out dates, requested room amounts, types and budget. Hit submit to send a request for proposals to Hilton and Marriott hotels in your desired area.

2
Receive Proposals

Receive the best deals from hotels in as little as 24 - 48 hours. Please note, some proposals maybe sent directly to your email inbox. Compare proposals and choose the one you like best.

3
Notify the hotel

Using your email account, reply to the hotel with the winning bid to let them know you have accepted their proposal.

4
Contract Signing

The hotel sales manager will send over the contract for you to review, sign and return via email. After the client signs and returns the contract, the hotel manager will counter-sign and return the contract via email.

5
Rooming List

If you are paying using a single credit card per team, the client must email the rooming list directly to the hotel sales manager immediately after receiving the counter-signed contract. Please note: Youth Sports Organizations that require each hotel room to be paid for seperately by the parents do not need to send a rooming list after the hotel contract has been signed. Youth Organizations who pay individually will recieve the hotel booking link via email to share with the parents to book individually.

6
Confirmation Numbers

The hotel manager will send confirmation numbers via email.

7
Final Billing Receipt

After checkout, the hotel manager will send a copy of the final billing receipt via email.

 

That’s all the effort required to book the hotel for your team.

Sign Up Today, It’s Free!

 

 

Compare Sports Travel HQ

Sports Travel HQ built a group blocking web app that takes reduces the time and effort required to book a hotel by 90%.

Old Search & Booking Methods

Booking With Sports Travel HQ Full Functionality

 

Venue Location & Hotel Search

Old Search & Booking Methods

Search for the event location, search for nearby hotels, read reviews, verify that the area is safe, family friendly and has nice restaurants

Booking With Sports Travel HQ

Create a Request for Proposal. Enter the venue address, check-in/check-out dates, hotel service type, room types, budget and submit. We do the research.

Making Contact With The Sales Manager

Old Search & Booking Methods

Call the hotel, wait to connect with the sales manager. Repeat this process a few more times.

Booking With Sports Travel HQ

We contact all the Hilton and Marriott properties in the desired radius. You'll receive responses in 24 - 48 hours.

Compare Hotels & Select

Old Search & Booking Methods

Wait for proposals to be sent, go back and forth between proposals to compare. Choose a hotel, ask for contract.

Booking With Sports Travel HQ

Use our side by side comparison tool, then select the preferred hotel.

Contract Signing & Rooming List

Old Search & Booking Methods

Wait for the hotel to send over the hotel contract, sign it, send it back and wait for the final copy. Email room list.

Booking With Sports Travel HQ

Instantly get access to view, e-sign and submit the contract. Immediately, after both parties sign the contract you can submit the rooming list and receive the confirmation numbers.